This Data Storage Finder is a guide through the range of IT solutions for storing and managing data. Depending on your demands, the possible solutions are shown. Click on a solution to see more details.
For more information please contact the ICT Servicedesk or Research Data Management Support
Basic Storage
ITS Basic storage is a cheap solution for storing a lot of data.
Basic Storage
Basic Storage is a storage solution for storing large amounts of data. It is possible to access the storage via either O:\Research of O:\Archive (depending on the type of data).
- Short description
- ITS Basic storage is a cheap solution for storing a lot of data.
- Cost
- €2,- TB/month (single) or €4,- TB/month (mirrored)
- Max. storage size
- Basic Storage is intented for storing a lot of bulk data, volumes up to 10TB are no problem. For larger volumes contact ITS.
- Sharing and collaboration
- Collaboration is possible with collegues and students within the University. Access is controlled by the owner of the fileshare.
- Stored at
- Utrecht University or UMC Utrecht
- Availability
- Basic Storage has an excellent availability. For maximum availability it is possible to replicate data over two datacenters. Snapshots are possible, backups are not possible
- Security
- medium
- Versioning
- Available for self-service using "previous versions" in Windows Explorer
- Get started
- https://edu.nl/qb8vq
- More information
For more information please contact the IT servicedesk
Beta File System (BFS)
Beta File System (BFS) is the Science Faculty storage solution for storing large amounts of data.
Beta File System (BFS)
BFS is a UU (ITS) facilitated network storage with a functional layer provided by the Science Faculty (ICT-Beta). This means in-house developed and maintained network storage located in the Netherlands (Almere datacenter and UMC-Science Park). Volume can be very basic or tailored to project documentation, multiple protocols available, default mount on Gemini HPC. For details: see link under get started.
- Short description
- Beta File System (BFS) is the Science Faculty storage solution for storing large amounts of data.
- Cost
- €2,- TB/month (single) or €4,- TB/month (mirrored)
- Max. storage size
- BFS is intented for storing a lot of bulk data, large volumes (>10TB) are possible.
- Sharing and collaboration
- Collaboration is possible with collegues and students within the University. Access is controlled by appointed data-managers within the project (self-service).
- Stored at
- Utrecht University or UMC Utrecht
- Availability
- BFS is network storage and can be accessed anywhere. Snapshots are possible, disaster recovery is possible.
- Security
- medium
- Versioning
- Available for self-service using "previous versions" in Windows Explorer
- Get started
- More information
Information page (Beta) (login required)
Boxcryptor
Encryption software.
Boxcryptor
Boxcryptor is a software solution for encrypting data. It encrypts your sensitive files and folders on any location (e.g. U: or O:, or even cloud services such as OneDrive).
- Short description
- Encryption software.
- Cost
- Free for employees of Utrecht University
- Max. storage size
- Not applicable
- Sharing and collaboration
- It is possible to share encrypted folder with colleagues.
- Stored at
- Utrecht University or UMC Utrecht
- Availability
- It depends on the underlaying storage solution.
- Security
- high
- Versioning
- Not applicable
- Get started
- https://edu.nl/y7bpw
- More information
For more information please contact the IT servicedesk
Managed PC/Laptop local drive
A device managed by ITS
Managed PC/Laptop local drive
A managed PC/Laptop is any device that is managed by ITS.
- Short description
- A device managed by ITS
- Cost
- Depends on the device
- Max. storage size
- Not applicable
- Sharing and collaboration
- Not possible
- Stored at
- Utrecht University or UMC Utrecht
- Availability
- Depends on the device
- Security
- low
- Versioning
- Not possible
- Get started
- https://solisservices.sharepoint.com/:b:/r/sites/10536/Dienstbeschrijvingen/SolisWerkPlek%203.0.pdf?csf=1&web=1&e=BVhOck
- More information
For more information please contact the IT servicedesk
Mobile storage (encrypted)
Encrypted files stored on a portable device
Mobile storage (encrypted)
Files stored on a USB device that is encrypted with Bitlocker-to-go (Windows), Encryptie (Apple) of Bitlocker. You can also use a device with embedded hardware encryption.
- Short description
- Encrypted files stored on a portable device
- Cost
- Depends on the device
- Max. storage size
- Depending on the device
- Sharing and collaboration
- Collaboration is not possible
- Stored at
- Utrecht University or UMC Utrecht
- Availability
- Depending on the hardware of the device
- Security
- high
- Versioning
- Depends on the device
- Get started
- More information
For more information please contact the IT servicedesk
O: network drive (shared)
Fileshare available on Windows for all employees and students.
O: network drive (shared)
The O: drive is a shared filesystem available to all employees and students on UU managed devices. It can also be accessed on non-UU devices using a manual connection.
It can be accessed outside of the UU by using VPN
- Short description
- Fileshare available on Windows for all employees and students.
- Cost
- €31 TB/month
- Max. storage size
- No limit
- Sharing and collaboration
- Collaboration is possible with collegues and students within the University. Access is controlled by the owner of the fileshare.
- Stored at
- Utrecht University or UMC Utrecht
- Availability
- Daily backups, stored in two datacenters, high available
- Security
- high
- Versioning
- Available for self-service using "previous versions" in Windows Explorer
- Get started
- https://solisservices.sharepoint.com/:b:/r/sites/10536/Dienstbeschrijvingen/Gemeenschappelijke%20en%20persoonlijke%20opslagruimte%20(O-%20en%20U-schijf).pdf?csf=1&web=1&e=Ayv26e
- More information
For more information please contact the IT servicedesk
OneDrive for Business
Location in Office 365 to store and share personal business files
OneDrive for Business
OneDrive for Business is part of Office 365 and is used for storing and sharing personal business files. You are the only one with access to these files, but access can be granted to colleagues or external people.
- Short description
- Location in Office 365 to store and share personal business files
- Cost
- Free for employees of Utrecht University
- Max. storage size
- 1TB
- Sharing and collaboration
- Web based access within and outside UU, sharing and working together is possible with UU colleagues and also guests
- Stored at
- Within Europe
- Availability
- Microsoft cloudservice. The UU does not make backups of files stores in Office 365
- Security
- high
- Versioning
- Versioning is available. Files in the online trash folder are retained for a maximum of 93 days. You can fully remove all copies of the data yourself.
- Get started
- https://solisservices-my.sharepoint.com/
- More information
For more information please contact the IT servicedesk
Public Cloud (e.g. Dropbox)
Any free public cloud storage
Public Cloud (e.g. Dropbox)
All free cloud services that offer storage solutions, like Dropbox, Google Drive, OneDrive (personal), Box, Mega, iDrive, iCloud, NextCloud and many others.
You are not allowed to use these services for storing UU data.
- Short description
- Any free public cloud storage
- Cost
- Free
- Max. storage size
- Depends on the solution
- Sharing and collaboration
- Depends on the solution
- Stored at
- Outside of Europe (can be anywhere in the world)
- Availability
- Depends on the solution
- Security
- low
- Versioning
- Depends on the solution
- Get started
- More information
For more information please use a search engine. The IT Servicedesk cannot help you with this topic.
SURFdrive
A cloud service for sharing documents
SURFdrive
SURFdrive is a personal cloud storage service for the Dutch education and research community, offering staff, researchers and students an easy way to store, synchronise and share files in the secure and reliable SURF community cloud.
- Short description
- A cloud service for sharing documents
- Cost
- Free for employees of Utrecht University
- Max. storage size
- 500GB
- Sharing and collaboration
- SURFdrive offers staff, researchers and students an easy way to share and synchronise files within a secure community cloud with ample storage capacity.
- Stored at
- Within Europe
- Availability
- SURF cloudservice. The UU does not make backups of files stores in SURFdrive
- Security
- medium
- Versioning
- Versioning is available
- Get started
- https://surfdrive.nl/
- More information
For more information please contact the IT servicedesk
Teams
Work together and store and share files
Teams
Microsoft Teams is part of Office 365 and offers an integrated collaboration environment. Store and share files with your team, edit documents with multiple people on the same time, chat with your colleagues and make use of extra tools like a Wiki or Planner.
- Short description
- Work together and store and share files
- Cost
- Free for employees of Utrecht University
- Max. storage size
- 5GB by default, expandable to 1TB
- Sharing and collaboration
- Web based access within and outside UU, sharing and working together is possible with UU colleagues and also guests
- Stored at
- Within Europe
- Availability
- Microsoft Cloud service. The UU does not make backups of files stores in Office 365.
- Security
- high
- Versioning
- Versioning is available. Files in the online trash folder are retained for a maximum of 93 days. Contact IT Service Desk to fully remove all copies of the data from the trash.
- Get started
- https://solisservices.sharepoint.com/sites/Office365help/SitePages/Teams.aspx
- More information
For more information please contact the IT servicedesk
Teamsite
An Office 365 SharePoint site to store and share files
Teamsite
A Teamsite is part of Office 365 and offers an integrated collaboration environment. Store and share files with your team, edit documents with multiple people on the same time.
- Short description
- An Office 365 SharePoint site to store and share files
- Cost
- Free for employees of Utrecht University
- Max. storage size
- 5GB by default, expandable to 1TB
- Sharing and collaboration
- Web based access within and outside UU, sharing and working together is possible with UU colleagues and also guests
- Stored at
- Within Europe
- Availability
- Microsoft cloudservice. The UU does not make backups of files stores in Office 365
- Security
- high
- Versioning
- Versioning is available. Files in the online trash folder are retained for a maximum of 93 days. Contact IT Service Desk to fully remove all copies of the data from the trash.
- Get started
- https://solisservices.sharepoint.com/sites/10033/
- More information
For more information please contact the IT servicedesk
Teamsite Secure
An extra secure version of an Office 365 teamsite
Teamsite Secure
Similair to a regular Teamsite, however this environment is more closed. For example it’s not possible to synchronize files locally or to share files with external people.
- Short description
- An extra secure version of an Office 365 teamsite
- Cost
- Free for employees of Utrecht University
- Max. storage size
- 5GB by default, expandable to 1TB
- Sharing and collaboration
- Web based access within and outside UU, sharing and working together is possible with UU colleagues and also guests
- Stored at
- Within Europe
- Availability
- Microsoft cloudservice. The UU does not make backups of files stores in Office 365
- Security
- high
- Versioning
- Versioning is available. Files in the online trash folder are retained for a maximum of 93 days. Contact IT Service Desk to fully remove all copies of the data from the trash.
- Get started
- https://solisservices.sharepoint.com/sites/10033/
- More information
For more information please contact the IT servicedesk
U: network drive (personal)
Fileshare available on Windows for all employees and students.
U: network drive (personal)
The U: drive is a personal filesystem available to all employees and students on UU managed devices. It can also be accessed on non-UU devices using a manual connection.
It can be accessed outside of the UU by using VPN
- Short description
- Fileshare available on Windows for all employees and students.
- Cost
- €31 TB/month
- Max. storage size
- 100GB
- Sharing and collaboration
- Private drive. Sharing and collaboration is not possible.
- Stored at
- Utrecht University or UMC Utrecht
- Availability
- Daily backups, stored in two datacenters, high available
- Security
- high
- Versioning
- Available for self-service using "previous versions" in Windows Explorer
- Get started
- https://solisservices.sharepoint.com/:b:/r/sites/10536/Dienstbeschrijvingen/Gemeenschappelijke%20en%20persoonlijke%20opslagruimte%20(O-%20en%20U-schijf).pdf?csf=1&web=1&e=Ayv26e
- More information
For more information please contact the IT servicedesk
Unmanaged PC/Laptop local drive
Any device not managed by ITS
Unmanaged PC/Laptop local drive
An unmanaged PC/Laptop is any device that is not managed by ITS. This includes private laptops or tablets, and also UU device that are not a member of the Soliscom Active Directory (logon domain “Soliscom”).
- Short description
- Any device not managed by ITS
- Cost
- Not applicable
- Max. storage size
- Not applicable
- Sharing and collaboration
- Not possible
- Stored at
- Outside of Europe (can be anywhere in the world)
- Availability
- Depends on the device
- Security
- low
- Versioning
- Not applicable
- Get started
- More information
For more information please contact your IT demand manager.
USB storage
USB based storage on an external device such as a stick of drive.
USB storage
USB based storage on an external device such as a stick of drive.
Sometimes USB storage is required to (temporarily) store or move data is access to the network is not possible (e.g. on remote locations). In any other case it is strongly discouraged to use USB storage to store university data.
- Short description
- USB based storage on an external device such as a stick of drive.
- Cost
- Depends on the device
- Max. storage size
- Depends on the device
- Sharing and collaboration
- Not possible
- Stored at
- Outside of Europe (can be anywhere in the world)
- Availability
- Depends on the device, no backups are made
- Security
- low
- Versioning
- Depends on the device
- Get started
- More information
For more information please contact your IT demand manager.
YODA
A research data management service that enables Utrecht University researchers and their partners to deposit, share, publish and preserve research data.
YODA
Yoda is a research data management service that enables Utrecht University researchers to securely deposit, share, publish and preserve research data during all stages of a research project.
- Yoda supports enriching research data with metadata in order to improve its findability and reusability.
- Yoda automatically creates a persistent identifier (DOI) when you publish a dataset.
- Yoda supports archiving multiple versions of research project data (e.g. raw data and processed data).
- Researchers can share their data with other Utrecht University employees, students, or external persons.
- Yoda supports accessing your data using a network disk or file transfer application. This feature is available on all major operating systems (Windows, MacOS, Linux).
- Short description
- A research data management service that enables Utrecht University researchers and their partners to deposit, share, publish and preserve research data.
- Cost
- €4,- per TB/month. See https://www.uu.nl/en/research/yoda/what-is-yoda/costs-when-using-yoda for additional information.
- Max. storage size
- Please contact the Yoda team at yoda@uu.nl for details
- Sharing and collaboration
- Data can be shared with Utrecht University employees, students as well as external persons.
- Stored at
- Utrecht University or UMC Utrecht
- Availability
- Data is stored in two datacenters. Back-ups are not made. Contact yoda@uu.nl to delete data files irreversibly from all copies.
- Security
- high
- Versioning
- Available. Revisions and trash are kept for a maximum of 117 days.
- Get started
- https://www.uu.nl/yoda
- More information
RDM Support (incl. Yoda team)
